As Malaysia moves into nationwide e-Invoicing compliance, parking is one of those everyday things that suddenly requires more attention, especially season parking, whether you’re an individual employee making monthly claims or a company managing dozens (or hundreds) of season passes.
Here’s how e-invoice works for season parking from both the individual and company perspectives, and how smart parking systems are making it easier.
Individual User Perspective: Claiming Season Parking
As someone who pays for my own season parking and submits a monthly claim to my company, I used to rely on a printed receipt or PDF invoice emailed by the parking office if I remembered to request it.
Now with e-Invoice becoming mandatory, things are more structured, and that’s a good thing. Here’s my experience:
STEP 1:
Register Through User App or Web Portal
Most parking providers now use a user app or portal where I can register my vehicle plate, select my preferred bay (if it’s reserved parking), and make payment using online banking, credit card, or eWallet.
STEP 2:
Fill in E-Invoice Info Before Payment
Right before confirming payment, the system prompts me to enter my Tax Identification Number (TIN) and either my personal or company billing information, depending on how I intend to claim it. Once entered, I saved the info for future months, so no need to type again.
STEP 3:
Receive LHDN-Compliant E-Invoice
After payment, the system auto-generates a LHDN-compliant e-Invoice attached into the app and portal as well as sending it to my email, complete with invoice number, my TIN, parking period, and amount. I can now submit it confidently to my HR or finance team for reimbursement.
Bonus: Tax Records Sorted
Since the e-Invoice is already registered with LHDN, I no longer need to worry about keeping piles of old receipts, everything is traceable.
Company Perspective: Season Parking as a B2B Transaction
If your company provides season parking as a benefit, you’re likely dealing with the parking operator directly. Before e-Invoicing, this process was usually managed through pro forma invoices, manual tracking, and occasional delays.
With e-Invoice compliance, here’s how it works now:
STEP 1:
Company Provides Staff List & Vehicle Details
The company submits a list of employees who require season parking, including full name, car plate number, and which building or zone they’ll be using. This data is uploaded to the parking system for centralized tracking.
STEP 2:
Company Pays Directly
The parking operator issues a monthly or quarterly invoice to the company. At payment, the company enters its business TIN, company name, address, and other billing details as required under LHDN guidelines.
STEP 3:
Receive E-Invoice Automatically
Once payment is made, the parking system auto-generates a B2B e-Invoice, submits it to LHDN, and delivers the official PDF to the company’s registered email.
STEP 4:
Seamless Claim Reconciliation
HR and finance teams now find it easier to reconcile benefits, especially for companies that treat season parking as a taxable perk. Since the e-Invoice is officially recorded, there’s no ambiguity or audit concerns.
Why It Matters
For both individuals and companies, season parking may seem small, but it becomes a compliance headache if not managed well. Thanks to modern, cloud-based parking management systems, the process is becoming seamless and scalable.
- Staff get reimbursed faster
- Companies stay audit-ready and compliant
- Finance teams reduce manual reconciliation
- Parking operators look more professional and future-ready
Final Thoughts
Whether you’re a daily commuter claiming parking or an HR manager coordinating season passes for a team, e-Invoicing doesn’t need to be painful. The key is using a system that is designed to handle the new requirements with minimal friction.
If your current parking provider still sends paper invoices or needs manual chasing, maybe it’s time for an upgrade. e-Invoice isn’t just a regulation, it’s the new standard for transparency, automation, and peace of mind.
03-8070 9933 • Email • www.timeteccloud.com • Interest Form