To export the attendance data, you need to first configure the Detail Schema (Attendance > Export Attendance > Schema Template) by specifying the required column arrangements for the export files. Once the schemas are configured, you can proceed to generate the Attendance Detail file on the Export Attendance page. This April, we added a new data field ‘Attendance Status’ to the selection available in Detail Schema, as shown below. a. Schema Template > Detail Schema - Added 'Attendance Status' Field in the 'Leave' Section

b. Export Attendance Detail - Sample File

The next update is the ‘Work Location’ feature which enables organizations to categorise and track their staff's whereabouts. Admin can create multiple work locations (e.g., HQ, Branch Office, Work from Home, etc.) and pair them with clocking methods/ devices. Mobile clocking users get to select their daily location while other device clocking will be counted towards the pre-assigned location. Admins can then refer to the overview on the ‘Work Location Analysis’ page. Based on customer feedback, in the latest release the ‘Work Location Settings’ page has been updated as follows: i. Increased the maximum number of work locations from 300 to 600. a. Company > Work Location Settings - Accept Creation of a Maximum 600 Work Locations

b. Analysis > Work Location Analysis - Enabled Pan and Zoom with Horizontal Scrollbar

The next update is for companies using QF Master with TimeTec Attendance for attendance management. QF Master is an Android app that provides face recognition and QR Code identification. At the Device > Face Enrollment page, Admins can manage the enrollment of employees’ face templates to be used for authentication in the QF Master devices. Recently, we added an option that allows Admins to use these enrolled face templates as a user's profile photo in TimeTec applications. Please refer to the sample screenshots below for further details: a. Face Enrollment - Added a Toggle Switch to Enable the Use of Face Templates as Users’ Profile Photo

The Approval feature in TimeTec Attendance enables Admins to set up certain rules for managing overtime requests. This setting is located at User > Manage Approval Rules. Once the rules are configured, assigned employees can then apply through the system and these requests will be submitted to their manager/Admin for approval. We recently enhanced this feature with a new setting, described as ‘Must have complete In and Out Attendance to apply for OT’. If Admins enable this option, only staff with complete In and Out attendance clock-in will be allowed to apply for Overtime Request. a. (Admin View) User > Manage Approval Rules - Added Button for OT Request Submission Requiring Complete Attendance

b. My Request - Display Error Message when Submitting OT Request without Complete Attendance (New Setting Enabled)

The system has a feature for GPS clocking called GPS Geofence which allows Admin to set a geofence (virtual geographical perimeter) and consequently employees can perform GPS clocking only if they are within the assigned permitted area. Geofence settings can be managed at the Device > Mobile Clocking > GPS Geofence page. In order to use a ‘Geofence Location’, it has to be assigned to at least one geofence location group. Subsequently, users also have to be assigned to the group before they can use this feature while clocking. In the latest update, the GPS geofence location ID is enhanced to support up to 4 input digits. a. Add/ Edit GPS Geofence Location - Accept GPS Geofence ID Input Up to 4 Digits

On the Manage Users page, Admins can manage all user records such as add, edit or deactivate users. In April’s update, a new ‘Deactivate Users’ function is added to the ‘Manage Users’ page, allowing Admins to deactivate users in bulk. In line with the above, a ‘Reactivate Users’ function is also added on the ‘Inactive Users’ page, allowing Admins to reactivate users in bulk. a. User > Manage User - Added 'Deactivate User' Option in 'Manage' Dropdown
b. User > Manage User - Introduced New UI for Deactivating Users in Bulk
c. Users > Manage Users - Added 'Reactivate Users' Button within 'Inactive User' Tab
d. User > Manage User - Introduced New Popup for Reactivating Users in Bulk i. Popup for Sufficient License
ii. Popup for Insufficient License (Owner & Billing Admin View)
iii. Popup for Insufficient License (Admin View)

This month, the Gross Wages Report is now converted to XtraReport format to improve performance. a. Report > Attendance Analysis > Gross Wages Report - Converted to XtraReport

The Export Leave feature allows admins to export detailed or summarised leave data into XLSX or CSV format. Before the export, configure the schema at Leave > Export Leave > User Leave Summary Schema. Specify the required data fields, data type and column arrangements before exporting the file. Once configured, proceed to the Export Leave page to generate the file. In the latest release, we have updated the export leave module to incorporate the non-deductible leave type into the ‘User Leave Summary Schema’. Users can now select the leave type option to be included in their report: Deductible, Non-Deductible, or Both. Please refer to the images below for further details: a. Export ‘User Leave Summary Schema’ - Select the ‘Leave Type’

b. Leave Type Dropdown Menu: Deductible, Non-deductible, or Both

c. Exported Leave Report - Leave Summary Schema i. Filter by Non-deductible Leave Only

ii. Filter by Both Deductible and Non-deductible Leave

In TimeTec Leave, at the Manage User page, Admins can manage all user records such as add, edit or deactivate users. In April, a new ‘Deactivate Users’ function was added to the ‘Manage Users’ page, allowing Admins to deactivate users in bulk. In line with the above, a ‘Reactivate Users’ function is also added on the ‘Inactive Users’ page, allowing Admins to reactivate users in bulk. a. Added 'Deactivate Users' in Bulk option under the 'Manage' Dropdown

b. Added 'Reactivate Users' in Bulk Button within 'Inactive User' Tab

i. Sufficient License

ii. Insufficient License (Owner & Billing Admin View)

iii. Insufficient License (Admin View)

Last up is an enhancement on leave services, specifically to improve the handling and storage of past leave policy records whenever deactivating a user. This is to ensure that historical data in the previous year’s report is displayed properly when the user is subsequently reactivated in the current year (e.g. a user is deactivated in the year 2023 and was reactivated in the year 2024). Note: Not applicable for users that have been deactivated before this enhancement service. Process: •  The services will run daily to check suspended users for today at midnight. •  Clone user leave policy into history data storage. •  Delete the leave type assigned from the user’s policy.