SCHEDULING SCENARIO FOR A MEDIUM SIZED COMPANY
 
This document is intended to provide TimeTec customers with ideas about scheduling and rostering applications in a company with a workforce of less than 100 staff. Every department is subjected to a certain work hours and some staffs are permitted to have flexibility in the work hours, and the company can also apply general attendance rules to all departments to ensure effectiveness and compliance. This document is just a sample and you can download the form, fill it up according to your company’s working schedules and start configuring TimeTec to match your business’s operation.
 
Download Scheduling Form
 
INDUSTRY: IT and Electronics      |     TOTAL STAFF COUNT: 84      |     BUSINESS NATURE: Research & development, assembly, sales and marketing of electronics devices.
DEPARTMENT
Management
WORK NATURE
The department consists of top management who will not adhere to the standard clocking times except for the standard company’s clock in and clock out times. They can enter and exit the company freely without having to ask for anybody’s approval.
HOURS/WEEK
40 hrs
WORK HOURS
Flexible
REST DAYS
Saturday and Sunday
OT
Not entitled
REQUIREMENTS
• Flexible break times

• Flexible in and out

• Details must be recorded

PAX
4
SCHEDULE TYPE
Flexi
SCHEDULE DETAILS
Set flexi schedule with only in and out time.
ROSTER

View sample
 
Suggested Schedule:
9 to 5 Work Schedule
 
DEPARTMENT
Admin and Finance
WORK NATURE
The department consists of office admin and finance staff. The department functions to provide administrative work support to all staff with regards to financial and HR matters. The nature of their job is mainly in the office and sometimes some of them need to deal with banks, suppliers, etc.
HOURS/WEEK
40 hrs
WORK HOURS
IN | OUT
9:00 - 6:00

BREAK
12:30 - 1:30

Allowance:
10 mins

Max total:
20 mins

More 2 hours out:
Half day leave

REST DAYS
Saturday and Sunday
OT
• Entitled for certain staff

• Superior approval required prior to taking OT

REQUIREMENTS
Work code:
• Go to bank
• Go to meeting
PAX
8
SCHEDULE TYPE
Weekly
SCHEDULE DETAILS
Monday to Fridays:
IN:
BREAK:
RESUME:
OUT:
9:00
12:30
1:30
6:00

Saturday and Sunday:
Off days

ROSTER
If a user has a deviation in schedule, need to adjust in Assign Users to Duty Roster accordingly.

View sample
 
Suggested Schedule:
9 to 5 Work Schedule
 
DEPARTMENT
Brand Building
WORK NATURE
The department consists of designers, copywriters and video editors. This department produces resources to support sales and marketing activities of the company, generally they will be in the office during the standard work hour time, at all times.
HOURS/WEEK
40 hrs
WORK HOURS
IN | OUT
9:00 - 6:00

BREAK
12:30 - 1:30

Allowance:
10 mins

Max total:
20 mins

More 2 hours tardiness:
Half day leave

REST DAYS
Saturday and Sunday
OT
No
REQUIREMENTS
Must adhere to the common attendance policy
PAX
8
SCHEDULE TYPE
Weekly
SCHEDULE DETAILS
Monday to Fridays:
IN:
BREAK:
RESUME:
OUT:
9:00
12:30
1:30
6:00

Saturday and Sunday:
Off days

ROSTER
If a user has a deviation in schedule, need to adjust in Assign Users to Duty Roster accordingly.

View sample
 
Suggested Schedule:
9 to 5 Work Schedule
 
DEPARTMENT
Sales
WORK NATURE
The department functions to bring in sales to the company and some of the job scopes are to go create rapport with clients or to do presentation at the client’s site. Hence, some flexibilities in the work hours are permitted.
HOURS/WEEK
40 hrs
WORK HOURS
IN | OUT
9:00 - 6:00

BREAK
12:30 - 1:30

Allowance:
10 mins

Max total:
20 mins

More 2 hours tardiness:
Half day leave

REST DAYS
Saturday and Sunday
OT
No
REQUIREMENTS
Work code:
• Going out meeting clients
• Attending exhibitions
PAX
7
SCHEDULE TYPE
Weekly
SCHEDULE DETAILS
Monday to Fridays:
IN:
BREAK:
RESUME:
OUT:
9:00
12:30
1:30
6:00

Saturday and Sunday:
Off days

ROSTER
If a user has a deviation in schedule, need to adjust in Assign Users to Duty Roster accordingly.

View sample
 
Suggested Schedule:
9 to 5 Work Schedule
 
DEPARTMENT
Technical Support
WORK NATURE
This department is handling customer technical support matters and some has to support customers 24/7 all year round.
• Hardware Technical Support
• Email Technical Support
• QC Personne
• Warranty and Parts Personnel
HOURS/WEEK
40 hrs
WORK HOURS
9am to 6pm
REST DAYS
Saturday and Sunday
OT
Yes
REQUIREMENTS
Evening Shift, Night Shift to cover 24 hours
PAX
12
SCHEDULE TYPE
Shift/Daily
SCHEDULE DETAILS
Daily 1:
6-12pm

Daily 2:
12-6pm

ROSTER
Assign to roster accordingly by day.

View sample
 
Suggested Schedule:
6 On 2 Off Shift Schedule
 
DEPARTMENT
R&D
WORK NATURE
This department is in charge of researches and development of various software products for the company.
HOURS/WEEK
40 hrs
WORK HOURS
9am to 6pm
REST DAYS
Saturday and Sunday
OT
No
REQUIREMENTS
 
PAX
20
SCHEDULE TYPE
Weekly
SCHEDULE DETAILS
Monday to Fridays:
IN:
BREAK:
RESUME:
OUT:
9:00
12:30
1:30
6:00

Saturday and Sunday:
Off days

ROSTER
If a user has a deviation in schedule, need to adjust in Assign Users to Duty Roster accordingly.

View sample
 
Suggested Schedule:
9 to 5 Work Schedule
 
DEPARTMENT
Assembly
WORK NATURE
This department functions like a factory with 3 shifts of workers that rotate weekly.
HOURS/WEEK
40 hrs
WORK HOURS
According to the assigned shift time
REST DAYS
Saturday and Sunday
OT
Yes:
• OT to match orders
REQUIREMENTS
3 shifts 24 hours coverage
PAX
15
SCHEDULE TYPE
Shift/Daily
SCHEDULE DETAILS
Daily 3:
8-4

Daily 4:
4-12

Daily 5:
12-8

ROSTER
Assign Daily schedule number to roster according to daily requirement.

View sample
 
Suggested Schedule:
3 Team Fixed 8 Hour Shift Schedule
 
DEPARTMENT
Packing
WORK NATURE
This department is managing the packing of orders from clients and on and off will require overtime if demand is high.
HOURS/WEEK
40 hrs
WORK HOURS
9am to 6pm
REST DAYS
Saturday and Sunday
OT
Yes:
• OT to match orders
REQUIREMENTS
> 40 hours considered OT
PAX
10
SCHEDULE TYPE
Weekly
SCHEDULE DETAILS
Monday to Fridays:
IN:
BREAK:
RESUME:
OUT:
9:00
12:30
1:30
6:00

Saturday and Sunday:
Off days

ROSTER
With additional OT when required.

View sample
 
Suggested Schedule:
9 to 5 Work Schedule